How I Write Daily Content in 30 Minutes With These 6 Free Tools

How I write consistently while working 9–5.

Writing is how I run my side hustle.

No matter how busy I get, I find time to write.
Because that’s what keeps everything moving.

• Substack/Medium stories

• Social posts

• My newsletter

• Digital product ideas

• Comments and conversations with other creators

So I built a simple system to write faster and publish more.

Here’s how it works.

Why I needed a system

Let me tell you the truth.

I don’t have hours to write.

I have a full-time job and a family.

But I still wanted to write every day.

Not because I’m trying to go viral.

But because I want to grow a real online business — one piece of content at a time.

So I built a process that helps me:

• Stay consistent

• Keep things simple

• Publish 3+ articles every week

And I do it in 30 minutes a day.

Photo by Francisco De Legarreta C. on Unsplash

My 7-step writing system

This is what I do almost every day.

1. Draft in Google Docs (15 min)

I set a timer and just write.

No editing. No overthinking.

I go for short, focused stories — not long essays.

2. Fix the wording with DeepL

English isn’t my first language, so DeepL helps me find better words.

3. Polish grammar in Grammarly

I run my text through Grammarly to clean up grammar and spelling mistakes.

(You can also use the browser extension — works great.)

4. Check the grade level (important)

If I want to make it easier to read, I run it through Hemingway Editor.

My goal? Grade 3. Simple level to read.

5. Write a better title

I use Headline Analyzer to test and improve the title.

It helps me write something that makes people want to click.

6. Capitalize my title

I paste the final title into Capitalize My Title.

It formats it automatically.

7. Publish on Substack

I paste the final version into Substack, add links and a short summary.

Then hit publish.

Done.

Why this works for me

I don’t try to be perfect.

I just focus on showing up daily and getting better by doing.

This system removes the friction.

And here’s the best part: Once you do it a few times, it becomes second nature.

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I’m sharing this in case you want to simplify your writing too.

If you want to see the exact strategy I used to grow on Medium, check out my step-by-step system here.

Thanks for reading!

— Robin

About the author

👋 Hi, I’m Robin — digital creator, husband and father. I run a side hustle alongside my full-time job.